Thought Leadership and Industry Trends
Leveraging In-Country Cloud Services for eDiscovery and Investigations
While many companies have moved at least some of their data to the cloud, others have been more cautious about taking these steps because they want to ensure their data stays in the U.S. Some cloud providers do not have enough locations in the U.S. to enable all data to remain in the country. Amazon Web Services is one of the few who offer this option but finding an appropriate cloud platform is just the first step in addressing a company’s potential concerns.
A business will need a custom infrastructure within the cloud environment to keep data stored in the U.S. In addition, a company should have technology which enables its information to flow into other software platforms to simplify eDiscovery and corporate investigations. This is where an eDiscovery service provider can assist. Working with an experienced provider permits companies to outsource infrastructure and technical expertise to take best advantage of the benefits of cloud storage while ensuring its security. As discussed in a previous post, moving to data storage in the cloud involves many considerations, but it offers numerous advantages including enhanced access control and security, reuse of data for multiple matters, and reduced capital expenses.
eDiscovery service provides can develop and manage the technology tools needed to use cloud data for a multitude of purposes. A good example of this involves businesses who regularly collect information for compliance monitoring and investigation purposes. An eDiscovery service provider can deploy tools like Harvester, X1 and Relativity to collect and search information in cloud repositories when, where and however often a company needs it. No staff is required to travel to another location; the work can be managed remotely by the service provider.
If managed appropriately, the cloud repositories can be leveraged to provide the U.S.-based protection companies want with easy access to remote locations across the globe. However, the key is to consult with eDiscovery and regulatory teams to ensure technology and legal requirements are met.
The reality is that with the proliferation of cloud-based applications, more and more data critical to eDiscovery and regulatory teams are found in the cloud and companies must locate, collect, and work with that data regardless of whether they have formally embraced cloud storage.
If you are utilizing or considering cloud-based applications or cloud storage, contact us for a consultation.
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